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MTD · All Cloud Accounting Software

Bookkeeping &
VAT Returns

Clean, accurate, MTD-compliant bookkeeping and VAT returns — managed monthly or quarterly so your records are always up to date and your decisions are based on real numbers.

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Bookkeeping and VAT — DKAT Accountants
MTD
Making Tax Digital — we're fully compliant
£90K
VAT threshold — we advise on timing
Monthly/
Quarterly
Flexible reporting to suit your business
All MTD
Cloud accounting software — we cover them all
Overview

Bookkeeping that actually tells you something

Most businesses treat bookkeeping as a box-ticking exercise — something to do at year-end when the accountant asks for it. But bookkeeping done properly, done monthly, and done in cloud-based software gives you something far more valuable: a real-time view of how your business is performing.

At DKAT, our bookkeeping service is designed to give you financial clarity every month. We process your transactions, reconcile your bank accounts, manage your VAT position, and deliver a monthly report that tells you — in plain English — exactly how your business is doing. No more waiting until January to find out how last April looked.

We are fully compliant with Making Tax Digital (MTD), which now requires all VAT-registered businesses to keep digital records and submit VAT returns through HMRC-recognised software. We handle every aspect of this for you, including the initial software setup and the ongoing MTD submissions — so you never need to think about it.

MTD: what you need to know

  • MTD for VAT is now mandatory for all VAT-registered businesses
  • Digital records must be kept and VAT submitted via approved software
  • We handle every MTD submission on your behalf
  • MTD for Income Tax is now being phased in from April 2026 onwards
  • We'll prepare you well in advance for the income tax changes
  • Non-compliance with MTD can result in HMRC penalties
Quarterly
VAT submissions handled
MTD
Fully compliant
Who This Service Is For

Bookkeeping for businesses at every stage

🏪
Small Businesses
If you're running a business with regular income and expenses, professional bookkeeping keeps your records clean, your VAT filed, and your year-end simple and fast.
📐
Trades & Construction
CIS contractors and tradespeople have specific bookkeeping needs around subcontractor deductions, materials and tools. We handle it all correctly from the outset.
🛒
E-commerce & Retail
High-volume transaction businesses need accurate categorisation and VAT treatment across multiple sales channels. We integrate with Shopify, Amazon and other platforms.
🩺
Professional Services
Consultants, advisors and professional service firms need clean, billable-time-based records. We manage project income and disbursements accurately.
🏘️
Property Investors
Rental income, mortgage interest, maintenance costs and capital expenditure all need careful handling across multiple properties. We manage the full portfolio.
🚀
Growing Start-Ups
Establish good financial habits from day one. We set up your chart of accounts correctly and give you the monthly visibility you need to make smart growth decisions.
What We Do

Monthly & quarterly bookkeeping, nothing missed

Our bookkeeping service is comprehensive, proactive and fully integrated with your accounting software — giving you accurate records every month or quarter, depending on your needs.

01
Transaction Processing & Categorisation
We process all income and expense transactions from your bank feeds, invoices and receipts — categorising each one correctly against your chart of accounts so your reports are meaningful.
02
Bank & Credit Card Reconciliation
Every account is reconciled monthly to your bank statements, catching errors, duplicate entries and missing transactions before they become problems at year-end.
03
VAT Return Preparation & MTD Submission
We prepare your VAT return at the end of each quarter (or monthly if required), review it for accuracy, and submit directly to HMRC via MTD-compliant software — keeping you fully compliant.
04
Sales & Purchase Ledger Management
We maintain your sales (debtors) and purchase (creditors) ledgers, produce aged debtor and creditor reports, and flag overdue balances to support your credit control.
05
Expenses & Petty Cash
Staff expense claims, mileage records and petty cash transactions are processed monthly, ensuring every business cost is captured and correctly claimed in your accounts.
06
Monthly Management Reports
Each month you receive a profit & loss account, balance sheet and key ratios — presented in plain English with commentary so you can see at a glance how your business is performing versus prior months and your budget.
02
Weekly or Monthly Data Processing
Depending on transaction volume, we process your records weekly or monthly. Bank feeds pull transactions in automatically; you simply forward invoices and receipts via the app or email.
03
Reconciliation & Review
We reconcile all accounts and review the records for any anomalies, coding errors or missing information — resolving these before month-end so your reports are accurate.
04
VAT Return Preparation
At the end of each VAT period, we prepare your return, check it against your records, and present it to you for approval before submitting to HMRC.
05
Monthly Report Delivery
You receive your monthly management pack — P&L, balance sheet, and our commentary — within five working days of month-end. No waiting, no chasing.
06
Year-End Handover
At your year-end, your books are already clean, reconciled and ready for accounts preparation — significantly reducing the time and cost of producing your statutory accounts.
What's Included

One fixed fee, everything included

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FAQ

Frequently asked questions

What is Making Tax Digital and does it affect me?
+
MTD for VAT requires all VAT-registered businesses to keep digital records and submit VAT returns through HMRC-approved software. This has applied to all VAT-registered businesses since April 2022. MTD for Income Tax is being extended from April 2026, starting with the self-employed and landlords. We handle all MTD submissions for our clients.
Which accounting software do you use?
+
We are expert in all MTD-compliant cloud accounting software including Xero, QuickBooks, FreeAgent, Sage, QuickFile and more. Whatever platform you use or prefer, we'll work with it. If you're not yet on cloud software, we'll recommend the best fit for your business and handle the full migration.
How do I share receipts and documents with you?
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Most cloud accounting apps have a mobile capture feature — you photograph a receipt and it's automatically attached to the transaction. Alternatively, you can forward supplier invoices by email. We'll agree the most convenient method during onboarding.
Do I need to register for VAT?
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Registration is mandatory once your taxable turnover exceeds £90,000 in any rolling 12-month period. Below the threshold, voluntary registration may still be beneficial — particularly if you sell to VAT-registered businesses and have significant input VAT on purchases. We'll model the pros and cons for you.
What VAT scheme is right for my business?
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Common schemes include Standard Accounting, Cash Accounting (you account for VAT when you receive or make payment), the Flat Rate Scheme (a simplified fixed percentage), and Annual Accounting. The right scheme depends on your turnover, cash flow and business model. We assess this during onboarding.
Can you take over from my existing bookkeeper?
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Yes. We handle the professional handover directly, obtain any records held by your previous bookkeeper, and review the prior period records for accuracy. Most transitions take two to three weeks with no disruption to your business.

Ready to get started with
Bookkeeping & VAT?

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